Campus Digital Signage

UCCS Campus Digital Signage

This page provides UCCS departments with detailed information on the operation, content creation, submission, and compliance requirements for campus digital signage. 

Creating and Submitting Digital Signs

  • Design Specifications:

  1. Resolution: minimum 1280x720 pixels (16:9 aspect ratio) at 72dpi

  1. Fonts: Helvetica Neue, Helvetica, Arial, or Times New Roman

  1. Include UCCS affiliation (e.g., department logo, UCCS email, or webpage URL)

  • Accepted File Types:

  1. Images: PNG, JPG, TIFF

  1. Documents: PDF, Word, PowerPoint

  1. Videos: MP4 (under 15 seconds)

  • Social Media Integration:

  1. The default RSS feed displays UCCS's main Instagram and Facebook accounts.

  1. Departments can request to display their own social media feeds by creating a profile on the Reach dashboard and contacting ASM at bfagerbu@uccs.edu. 

Include:

  1. Your information

  1. Artwork/slide

  1. Desired date range for display

  1. Any additional instructions

  • Display Duration:

  1. Non-event-related content: Up to 21 days

  1. Event-related content: Up to 14 days prior to the event

  • Display Rotation:

  1. Each slide runs for up to 10 seconds in rotation with other campus content. 

Forms

Appeal & Complaint Form

Need to submit a complaint or appeal a removed ad?

Exemption Request Form

Need an exemption from our Digital Signage policies? 

Signage Information

Digital signage at UCCS is a collaborative initiative managed by Auxiliary Services Marketing (ASM), the Office of Information Technology (OIT), University Marketing & Communications, and Facility Services. The system utilizes Reach Media software, offering UCCS-branded templates that display:

  • Marketing content

  • Social media feeds

  • RSS news tickers

  • Date, time, and weather information

Note: To remove standard marketing content and branding, an exemption request must be approved. 

ADA-compliant digital signage fosters an inclusive environment, allowing individuals with disabilities to access information and improves the overall user experience for everyone, regardless of their abilities.

Use large, easily readable fonts with high contrast.

  • Fonts should be clear and legible to make them easy to read.
  • Allowing the text to contrast with the background colors can aid people with visual impairments.
  • Text should be large and simple.

Keep the background simple and not distracting.

  • Choose solid colors for the background whenever possible.
  • Avoid flashing or rapidly changing visuals.

Keep text to a minimum.

  • Include important information (such as date, time, and location of events) and use QR codes to direct viewers to more information.
  • Promote one event at a time. Use individual slides for each event instead of one slide to promote several at a time.
  • Try reading it out loud; if you can’t read it in 10 seconds, it’s too much text.

Please reach out to Auxiliary Services Marketing at asm@uccs.edu with any concerns. For more information on ADA Accessibility, please visit the Accessibility page.

  • Auxiliary Services Marketing is responsible for the funding of equipment, and each unit is responsible for installation costs.

  • Department’s digital signage requests must include their academic dean’s or director’s approval for digital signage location and funding.

  • Equipment purchases should be coordinated with OIT to maintain consistent technological and installation requirements.

  • Equipment must be installed by Facility Services, or if they are unable, oversight of a third-party installation. Additionally, Facility Services will approve digital signage locations within buildings to comply with fire code, ADA requirements, and building and structural standards.

  • Equipment that is in use upon the original implementation of the third-party contract will be grandfathered in, provided the system is compatible and can incorporate displayed content, and was installed in a manner that complies with all applicable building codes. 

  • Implementation of the campus solution will be funded by Auxiliary Administration and OIT. This includes the purchase of boxes for existing screens, licenses for all boxes for the first year, integration with RAVE and other identified systems, and training.

  • Any costs for modifications to existing screens during implementation—placement, installation, running of power or Internet—are the responsibility of individual units.

  • Auxiliary Services Marketing will be responsible for ongoing costs of hardware replacement and upkeep. 

For units interested in installing a screen and joining the digital signage program, these are the estimated costs:

$39ADA-compliant wall mount for screen on CU Marketplace*
$200Commercial grade 40” screen through CU Marketplace; cost may vary**
$500Facility Services charge to run power and install wall mount
$330OIT charge to install ethernet port (if needed)
$330Mid-grade Reach Media box and hardware to connect the screen - covered by ASM
$225Annual license - covered by ASM
$0Beacon tech to comply with ADA standards - covered by OIT
$1624TOTAL COST

* This is the recommended screen wall mount.
** This is the recommended commercial-grade screen. If you have differing needs, please reach out to OIT to consult on the proper screen to fill your needs and meet the requirements of the technology.

  • Display Screens: Installed in high-traffic areas across campus.

  • Content Management System (CMS): Reach Media software manages content scheduling and display.

  • Media Players: Devices connected to each screen, pulling content from the CMS. 

Hardware Compliance:

  • Screens must be installed in approved locations.

  • Non-compliant installations may result in removal and re-installation at the department's expense.

  • Installations must adhere to ADA standards; coordinate with Planning, Design & Construction (PD&C).

Software Compliance:

  • Screens must use the current vendor solution (Reach Media) unless an exemption is granted.

  • Content must use approved templates; unapproved templates will not be displayed.

  • Content is subject to periodic audits for compliance with brand standards and policies.

  • All content must meet ADA standards; videos must be captioned.

Content is prioritized as follows:

  1. Emergency information (initiated by Public Safety or University Marketing & Communications)

  1. Campus/building utility outages, drills, etc. (initiated via Facility Services or DPS)

  1. Organization/department information and activities (70%)

  1. Campus-wide events and student organization activities (30%) 

Content must not:

  • Be used for commercial purposes or personal financial gain

  • Advocate for or against political campaigns, candidates, legislation, or ballot issues

  • Violate copyright, patent protections, or intellectual property rights

  • Be abusive, threatening, discriminatory, defamatory, or harassing

  • Violate any University policy or local, state, or federal law

  • Promote or condone behavior that violates UCCS policies or laws

  • Contain personal messages

ASM reserves the right to remove content that violates these guidelines. Appeals can be submitted via the Appeal & Complaint Form. 

Automatic exclusions to the digital signage policy include:

  • Food Service retail menu boards

  • Ent Center Box Office screens

  • North Nevada billboard / Ent Monument Sign

  • Campus directory kiosks

  • Classroom or lab instructional screens

  • Conference room displays

  • Select monitors streaming television (as identified by the Digital Signage Committee)

  • Fitness equipment screens

To request an exemption, submit the Exemption Request Form. 

Content Submission & Inquiries:

Jina Fagerburg, Auxiliary Services Marketing Manager

Email: bfagerbu@uccs.edu

Phone: (719) 255-4311